Obligations: 

1. The Secretary shall be charged with the duty to maintain databases, communications, and record-keeping of the Beta Gamma Company of Phi Kappa Theta;

2. The Secretary shall attend all meetings of the Board of Directors;

3. The Secretary shall record all votes, actions and the minutes of all proceedings in a book to be kept for that purpose, and shall perform similar duties for the executive and other committees when required;

4. The Secretary shall give, or cause to be given, notice of all meetings of the Board of Directors;

5. The Secretary shall, for the purpose of authenticating records of the Corporation, keep in safe custody and seal of the Corporation and, when authorized by the Board of Directors or the President, affix the seal to any corporate instrument. When so affixed, the seal shall be attested by the Secretary’s signature or by the signature of the Treasurer;

6. The Secretary shall be under the supervision of the President;

7. The Secretary shall be the officer responsible for providing minutes of meetings;

8. The Secretary shall be responsible for database and records management and/or management of vendors operating on behalf of the Chapter to facilitate objectives thereof;

9. The Secretary shall perform such other duties and have such other authority and powers as the Board of Directors may from time to time prescribe, or as the President may from time to time delegate;

10. The Secretary shall oversee the activities of, and share priorities with, the undergraduate Secretary, Library and/or Historian; he may from time to time prescribe specific projects, delegate responsibility; he may call regular oversight meetings.

Week-to-Week Objectives Include:

• Manage the Asana Board; Phi Kappa Theta National Fraternity and the Beta Gamma Corporation use Asana to manage projects and time-bound deliverables. The Secretary serves as the primary coordinator on behalf of Beta Gamma Co. – organizing deliverables for the University’s Office of Greek Life, PKT National Fraternity, and the Undergraduate Executive Board.
• Support event planning; the Secretary takes the lead and/or directly supports the President on event planning; serves as the primary administrative liaison and record keeper.
• Manage contact and resource lists; the Secretary manages the contact lists for officers of Beta Gamma, the University, PKT National Fraternity, vendors, and other stakeholders.
• Liaise on behalf of Beta Gamma Co. with Office of Greek Life; The Office of Greek Life engages the chapters on matters of compliance, education and discipline; the Secretary is the individual who primarily fields these engagements, delegates or responds directly to the University.
• Liaise on behalf of Beta Gamma Co. with PKT National; the National Fraternity engages the chapters on matters of compliance, education and discipline; the Secretary is the individual who primarily fields these engagements, delegates or responds directly to PKT National.
• Manage and maintain the Shared Drive; at the time of this writing, Beta Gamma Co. manages a Google Drive, which houses governance, policy, administrative, property management, financial and other documents. The Secretary keeps the drive tidy and organized and is the go-to individual for pointing others to these resources.